Mini PMO Setup

Small organisations need the benefits of a PMO—visibility, alignment, risk control—without the bureaucracy. A Mini PMO gives you a simple, scalable operating system that fits existing tools and bandwidth.

Pain points we address

• Delivery status lives in slides, chats, and spreadsheets with no single source of truth.
• Sponsors ask for updates in different formats, wasting hours every week.
• Risks and decisions are not logged, so lessons vanish between projects.
• New initiatives spin up without clear ownership or capacity checks.

Building blocks of a Mini PMO

Implementation roadmap

1. Assess – Inventory current projects, tools, and reporting requirements.
2. Design – Choose templates, cadence, and roles sized to your team.
3. Pilot – Run the operating rhythm with two pilot projects for 30 days.
4. Scale – Roll out to the rest of the portfolio, train coordinators, refine metrics.

Keeping it sustainable

• Automate data collection where possible: pull from project tools rather than retyping.
• Review the cadence quarterly and drop meetings that no longer add value.
• Rotate ownership so knowledge spreads beyond one champion.
• Document improvements and feed them into supplier contracts and onboarding packs.

With a Mini PMO in place, your leadership gains reliable insight and teams spend more time delivering than preparing status decks.